Program & Events Manager

Job Opening ID  279169
Job Posting Title Program & Operations Manager
Job Working Title “Program & Events Manager”
Job Code 434X07 (Program & Ops Mgr)
Department 685 (Enrollment Management)
Position Number 30015584

Job Purpose

The primary focus of this role will be to support students served by the Office of Scholar Programs, specifically by implementing programming, events, and mentoring of Tech Promise Scholars. This includes organizing logistics for onboarding, orientation, retreats, and other scholar activities. Event and program logistical support will account for roughly 50% of the position, while serving individual students through mentoring, directly and indirectly, will account for 25%. The estimated remaining 25% will include accounting, reporting, and modest recruiting responsibilities.

Responsibilities

Job Duty 1
Plan, schedule and coordinate program events.

  • Organize logistics for onboarding, orientation, retreat and other scholar activities

  • Assist student ambassadors and student employees in organizing and executing events

  • Support Office of Scholar Programs and Enrollment Management recruitment efforts including review of scholar applications

Job Duty 2
Coordinate administrative activities associated with program operations such as procurement, records maintenance, compliance, event planning and meeting arrangements and minutes, and document preparation.

  • Support retention and progression programming

  • Coordinate annual report production for Tech Promise Scholars Program

Job Duty 3
Develop, analyze, reconcile and report financial data related to program operations.

  • Track expenditures for program and facilitate processing of purchase orders, invoices, and reimbursements through accounting colleagues

Job Duty 4
Design/develop promotional and marketing materials to include those developed for specific target audiences in support of program outreach efforts.

  • Update and publish program collateral for scholar community in consultation with supervisors and relevant colleagues, e.g., policies, procedures, manuals

  • Coordinate and monitor social media presence and program outreach

Job Duty 5
Develop and maintain performance assessment tools applied in program review to measure and report progress.

  • Assist supervisors in identifying budget needs and evaluating impact of program activities

Job Duty 6
Collaborate with internal and external entities to aid institutional or program support.

  • Support scholars directly on a caseload basis and indirectly through colleagues as an advisor and mentor on concerns that impact academic and professional performance

  • Assist with recruitment efforts as assigned

Job Duty 7
Perform other duties as assigned

Relevant links:
https://scholars.em.gatech.edu/
https://finaid.gatech.edu/undergraduate-types-aid/tech-promise

To see the HR job description and to apply, visit one of the sites below. ***Note that the “Job Summary” in the official description is generic and all references to research and academic units should be assumed largely irrelevant.

A note about working at Georgia Tech. The Institute will be moving to a “job families” categorization for the purposes of how employees fit within the job roles. Please note that this role, within Enrollment Management at Georgia Tech, will eventually fall into the following:

Family: Institute Affairs
Subfamilies:

  • Student Engagement

  • Student Support

  • Student Advocacy

  • Advising

  • Admissions & Financial Aid